Transaction approval in Thumbtax allows you to verify and approve any transactions that your
employees created. With the help of this, only transactions that has been approved will reflect
to your accounts and reports.
Enabling approval for your transactions in Thumbtax will help you avoid situations wherein wrong
items, quantity, amount or any important details may be recorded while creating invoices, purchase
orders or vouchers.
Setting-up Transactions Approval
Follow these process to setup transactions approval:
Enabling Transaction Approval
The first step is to enable approval options for every transactions.
To enable transaction approval,
- Navigate to Company Setup and click Default Settings.
- Head to the System Settings tab.
- Here you will see the list of transactions that you can enable for approval, click the view icon
.
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Set the authorization level or the number of approval required for a certain transaction to be approved, ranging from 1 to 3.
Using Max Approval for Check and Check Voucher
Enable max approval to restrict approvers on the amount of check or check voucher they will approve within a day.
- Navigate to Company Setup and click Default Settings.
- Head to the System Settings tab.
- Click the view icon .
- Select Yes to enable max approval.
Once enabled,
- Head to Users and click a user row.
- Added fields will be shown.
- Minimum/Maximum Approval Amount - minimum/maximum amount of check or check voucher that can be approved by the approver.
- Daily Approval Amount - the total amount of check or check voucher that the approver can approve within a day.
-
Current Daily Approval Amount - the total amount of check or check voucher that you have already approved.
- To reset, click Reset Current Approval Amount.
You can view the current status of your max approval on User Profile.
- Head to Approval Details tab.
Adding Approvers
Other than the admin of the system, other users can also have the access
to approve transactions. You can give this permission by adding them as approvers.
To add approvers,
- Navigate to the Company Setup tab and select Roles
- Click Add New Role
- Enter the name of the role and check the others modules you wish to give access to the approvers.
- Head to the Sales and Expenses section.
- Check the Authorization Level box to give approval permission.
- You may also check the Reject box to give permission to reject transactions.
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- Click Add New Role to save.
Upon saving, you may now add the user that you will assign for an approver role. Make sure that you set
the approval amounts of the new user.
Learn more about Users and Roles.
Enabling Approval for Existing Users
As an admin, you may also give permission to existing users to approve transactions.
To enable approval permission to users,
- Navigate to the Company Setup tab and select Roles.
- Hover to the Roles table and click the view icon of the role of the existing user.
- Head to the Sales and Expenses section.
- Check the Authorization Level box to give approval permission.
- You may also check the Reject box to give permission to reject transactions.
Note:
Once you approve a certain transaction you cannot undo this action.