Sales Retail is used to report the cash flow of a retail branch at the end of the day.
Sales Retail List
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Go to Navigation Panel > Sales > Sales Retail > End-of-day Report.
If the user's branch is Head Office, sales retail of all branches can be viewed.
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To populate the Sales Retail table, click Filter.
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Select a Branch.
*Branch must have a Cash Register account.
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Select a Cash Register Account (CR Account).
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Click Apply.
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Table will be populated based on the selected CR Account.
If the user's branch is not Head Office, only the sales retail of the user's branch can be viewed.
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Click Filter and select a CR Account.
Adding End-of-day Report
End-of-day Report is a report of your total sales and current balance at the end of the day and to determine if there's a shortage or overage in the cash register.
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Click Add End-of-day Report.
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Select a CR Account.
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The current date will be initially displayed for the Transaction Date.
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For Z-Reading Details, input the Total POS Sales breakdown.
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For Manual OR Details, input the Total OR Sales breakdown for payments you collected through manual OR.
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For the Payment Breakdown,
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Click Cash Payment Breakdown button to input the breakdown of all cash-based transactions.
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Select the Mode of Payment from the dropdown.
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Input a Description but is optional.
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Enter the Payment Amount.
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Click Add New Line to add a new row for a new mode of payment.
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Click Non-Cash Payment Breakdown to input the breakdown of all non-cash-based transactions.
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Select the Mode of Payment from the dropdown.
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Input a Description but is optional.
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Enter the Payment Amount.
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Click Add New Line to add a new row for a new mode of payment.
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Make sure that the total amount of Cash and Non-cash Payments is equal to the amount of Total Sales.
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For the Deposit Details,
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If there's a bank deposit,
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Input the Amount Deposited.
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Select the Bank Account to where the cash was deposited.
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Click
to add an attachment image or a proof of your deposit.
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If there's a petty cash replenishment,
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Input the Amount Replenished.
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Select the Petty Cash Account.
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Click to add an attachment image or a proof of the replenishment.
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For the Summmary,
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Cash Short will be displayed if there's a shortage in the cash register and Cash Over if there's an overage.
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For additional details,
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You may input here the number of voided or canceled transactions and the total Void Amount but this is optional.
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You may also upload the Z-Reading Report. Click Choose File and select the file to be uploaded.
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For manual ORs, you may upload the OR Journal Report.
Note:
You cannot create an End-of-day Report if there's already an existing transaction with the same transaction date.
You cannot also create a report if the last transaction has not yet been approved.
Approving End-of-day Report
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Click the cog button of the report and click Approval Level 1.
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A confirmation modal will appear, click OK.
Note:
Go to Company Setup > Default Settings, head to the System Preference tab to enable/disable the approval for Sales Retail.
You may also set here the number of approvals for the receive item to be approved.
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To reject a sales retail transaction, click the cog button of the sales retail transaction row and click Reject.
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A confirmation modal will appear, click OK.
Adjusting the End-of-day Report
The report can only be adjusted if the user's branch is the head office and the authorization for sales retail is enabled.
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Click the cog button button of the approved report and click Adjust Report.
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The report will be in For Approval status and need to be approved again after the adjustments made.
Tagging the End-of-day Report as Audited
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Click the cog button button of the approved report and click Tag as Audited.
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Once tagged, you cannot adjust the report anymore.
Cancelling End-of-day Report
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Click the cog button of the report and click Cancel.
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A confirmation modal will appear, click OK.
Note:
Only the latest sales retail can be canceled.
Cash and Non-cash Payments List
You can view all the cash and non-cash payments you included on the End-of-day reports that you have created.
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Go to Navigation Panel > Sales > Sales Retail > Cash Payments or Non-cash Payments.
Cash Payment List
Non-cash Payment List
Applying Credits to a Non-cash Payment
You may apply a credit note to reduce the amount due of the non-cash payment with the same payment type.
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Click the cog button and click Apply Credits.
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Enter the Amount to Apply to the non-cash payment.