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Help Document

Sales Retail

Sales Retail is used to report the cash flow of a retail branch at the end of the day.


Top ↑

Sales Retail List
  • Go to Navigation Panel > Sales > Sales Retail > End-of-day Report.

If the user's branch is Head Office, sales retail of all branches can be viewed.

  • To populate the Sales Retail table, click Filter.
  • Select a Branch.
    *Branch must have a Cash Register account.
  • Select a Cash Register Account (CR Account).
  • Click Apply.
  • Table will be populated based on the selected CR Account.

If the user's branch is not Head Office, only the sales retail of the user's branch can be viewed.

  • Click Filter and select a CR Account.



Adding End-of-day Report

End-of-day Report is a report of your total sales and current balance at the end of the day and to determine if there's a shortage or overage in the cash register.

  • Click Add End-of-day Report.
  • Select a CR Account.
  • The current date will be initially displayed for the Transaction Date.
  • For Z-Reading Details, input the Total POS Sales breakdown.
  • For Manual OR Details, input the Total OR Sales breakdown for payments you collected through manual OR.
  • For the Payment Breakdown,
    • Click Cash Payment Breakdown button to input the breakdown of all cash-based transactions.
    • Select the Mode of Payment from the dropdown.
    • Input a Description but is optional.
    • Enter the Payment Amount.
    • Click Add New Line to add a new row for a new mode of payment.

    • Click Non-Cash Payment Breakdown to input the breakdown of all non-cash-based transactions.
    • Select the Mode of Payment from the dropdown.
    • Input a Description but is optional.
    • Enter the Payment Amount.
    • Click Add New Line to add a new row for a new mode of payment.
    • Make sure that the total amount of Cash and Non-cash Payments is equal to the amount of Total Sales.
  • For the Deposit Details,
    • If there's a bank deposit,
    • Input the Amount Deposited.
    • Select the Bank Account to where the cash was deposited.
    • Click to add an attachment image or a proof of your deposit.

    • If there's a petty cash replenishment,
    • Input the Amount Replenished.
    • Select the Petty Cash Account.
    • Click to add an attachment image or a proof of the replenishment.
  • For the Summmary,
    • Input the Ending Balance
    • Cash Short will be displayed if there's a shortage in the cash register and Cash Over if there's an overage.
  • For additional details,
    • You may input here the number of voided or canceled transactions and the total Void Amount but this is optional.
    • You may also upload the Z-Reading Report. Click Choose File and select the file to be uploaded.
    • For manual ORs, you may upload the OR Journal Report.
  • Click Save.
Note:
You cannot create an End-of-day Report if there's already an existing transaction with the same transaction date.
You cannot also create a report if the last transaction has not yet been approved.


Approving End-of-day Report
  • Click the cog button of the report and click Approval Level 1.
  • A confirmation modal will appear, click OK.
Note:
Go to Company Setup > Default Settings, head to the System Preference tab to enable/disable the approval for Sales Retail.
You may also set here the number of approvals for the receive item to be approved.
  • To reject a sales retail transaction, click the cog button of the sales retail transaction row and click Reject.
  • A confirmation modal will appear, click OK.


Adjusting the End-of-day Report

The report can only be adjusted if the user's branch is the head office and the authorization for sales retail is enabled.

  • Click the cog button button of the approved report and click Adjust Report.
  • The report will be in For Approval status and need to be approved again after the adjustments made.


Tagging the End-of-day Report as Audited
  • Click the cog button button of the approved report and click Tag as Audited.
  • Once tagged, you cannot adjust the report anymore.


Cancelling End-of-day Report
  • Click the cog button of the report and click Cancel.
  • A confirmation modal will appear, click OK.
Note:
Only the latest sales retail can be canceled.


Cash and Non-cash Payments List

You can view all the cash and non-cash payments you included on the End-of-day reports that you have created.

  • Go to Navigation Panel > Sales > Sales Retail > Cash Payments or Non-cash Payments.
Cash Payment List
Non-cash Payment List


Applying Credits to a Non-cash Payment

You may apply a credit note to reduce the amount due of the non-cash payment with the same payment type.

  • Click the cog button and click Apply Credits.
  • Enter the Amount to Apply to the non-cash payment.
  • Click Save.


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