Creating Reimbursement
- Go to Expense tab and select Reimbursement.
- Click Add New Reimbursement.
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Fill all the ( * )important fields:
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Select the Branch.
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Select an Employee. You may select from the list or click
to add new employee.
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Enter the Transaction Date.
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Select the Supplier.
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Select an Account. You may select from the list or add a new account, just click + New Account button.
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Select the Date of the transaction.
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Enter the Amount of the purchased items.
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Mark Generate 2307 to record the withholding tax amount stated int the reimbursement to BIR Report Form No. 2307.
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Mark VAT Report to generate the transaction to VAT Report(BIR Form No. 2550M and 2550Q). Click here to learn more about BIR Reports.
Upload Items
Check the Upload Items checkbox for bulk upload of items you want to include to the reimbursement.
- Click Choose a file to upload the xls file of the items you want to upload.
- Click Download Template to download the right format of the xls file.
- Click Upload Items.
Approving Reimbursement
- Mark the checkbox of the reimbursement row that you want to approve.
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Click Bulk Action and click Approve. The approval level depends on the number authorization level that
you allow.
Note:
Go to
Company Setup > Default Settings, head to the
System Preference tab to enable/disable the approval for Credit Note.
Learn more about
Approval.
To cancel/delete a reimbursement:
- Check the row of the reimbursement, click Bulk Action button and click Cancel.
Assigning to a Direct Voucher
Assign a Direct Voucher for the reimbursement that you have created. Doing this will record the reimbursement
to your expense and will be charged from the bank account that you provided in the direct voucher.
To do this,
- From the direct voucher form, mark the Load from the Reimbursement field.
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A dropdown will appear, click this and select a particular reimbursement from the list.
To cancel a reimbursement:
- Check the row of the reimbursement, click Bulk Action button and click Cancel.