Receiving Collection
- Go to Navigation Panel > Sales > Collections > Official Receipts.
- Click Receive Collection.
Payment Details
| Fields |
Description |
| Collection Date |
Select the date when the payment was collected. |
| Bank Details |
Select the Bank and Bank Account to where you will deposit the payment.
|
| Payment Type |
Select a payment type.
If check, input the Check Date, Bank and the Check Number.
|
| Amount Receive |
Enter the amount you received from the customer.
There will be an Overpayment if the amount you received is greater than the amount to be collected.
|
| Search Invoice |
Select a Customer or input Invoice No., then click Search Invoice.
The table will then be populated by invoice under the selected Customer.
Check the invoice that will be included in the payment.
*You may change the amount collected if the customer choose to have a partial payment.
|
| Checkboxes |
w/ 2307 - if the customer gives you their BIR 2307 report. Withholding tax will be included in the payment.
w/o invoice - if the payment doesn't have a sales invoice.
-
Select the Customer and input the Amount Collected and VAT Collected.
-
Select a General Ledger Account to where you will record the payment.
|
- Click Receive Collection.
If an Overpayment occured, a confirmation modal will appear. Click OK to proceed to creating a Credit Note
or click Cancel.
Receiving Collection for Sales Retail Non-cash Payment
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Go to Navigation Panel > Sales > Collections > Sales Retail Non-cash Payment.
-
Click Receive Collection.
-
Select the Bank and the Bank Account.
-
Fund Transfer is the default payment type. Click the dropdown and select from the list to change the payment type.
-
Select a Non-cash Payment type to search for the payment that you will collect.
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You may also use the Branch, CR Account, SR No. and Due Date to search for a specific payment.
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Mark the checkbox of the selected payment.
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Input the Amount Collected.
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Input a Commission Fee.
-
If there is any, you will need to create a Direct Voucher for this.
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Select the Branch and the Supplier.
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Input the WTax Payable amount.
-
If there's is an Overpayment, a Credit Note for the non-cash payment will be created upon saving.
-
Click Receive Collection.
Approving Collections
- Mark the checkbox of the collection row that you want to approve.
-
Click Bulk Action and click Approve.
-
A confirmation modal will appear, click OK.
-
To reject a collection, check the row of the collection, click Bulk Action and click Reject.
-
A confirmation modal will appear, click OK.
Printing Official Receipt
-
Click the gear icon of the payment row and click Print OR.
Note:
If you are not satisfied with the alignment of the fields (
Pre-printed Booklet) or if you want to change the order of columns (
System Template) in the official receipt,
you can change it in
Templates.
Print Official Receipt Option
You may choose to print the official receipt between pre-printed or system template.
To do this,
-
Go to Company Setup > Default Settings.
-
Head to System Preference
-
Click the
icon to the change settings.
Note:
Pre-printed is the serialized booklet while System Template is system generated template in a PDF format.
Set a number format for Official Receipt number. This is only applicable when Print Official Receipt is System Template.
-
Go to Default Settings and head to System Preference tab.
-
Click the View icon and select the number format you want.
Collecting Payment
If you have enabled to deposit to Undeposited Funds upon collection, payment will only be collected upon depositing of payment.
-
Head to Company Setup > Default Settings, click System Preference tab to enable or disable the deposit to Undeposited Funds upon collection.
- Check the row of the payment you will deposit and click the Bulk Action button. Click Deposit Payment/s.
Note:
- If deposit to Undeposited Funds upon collection is disabled, payments will be collected and added to bank balance upon approving.
- If deposit to Undeposited Funds upon collection or authorization is disabled, payments will be collected and added to bank balance upon saving.
Sending a Statement of Account
- Go to Navigation Panel > Sales > Receivables.
-
Customers with active invoices are listed here.
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Click the cog button of the customer row and click Send SOA.
- A pop-up form will appear.
-
You may check and edit the fields before sending.
-
Click Send.
To print a Statement of Account,
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Click the cog button of the customer row and click Print SOA.
You may also send a reminder to the customer about their unpaid invoices.
-
Click the cog button of the customer row and click Send Reminder.
Canceling a Collection
To cancel a collection,
- Mark the collection row.
- Click the Bulk Action button and click Cancel.
- A confirmation modal will appear
- Mark the checkbox if you want to recycle the OR number upon cancelling.
Note:
-
Payments can be canceled as long as the receipt is not yet printed.
-
Payments that have a printed receipt will be tagged as canceled.
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Payments can be canceled as long as the receipt is not yet printed if you are using a Pre-printed Booklet.
Otherwise, payments can be canceled anytime.
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Payments that have a printed receipt will be tagged as canceled if using Pre-printed Booklet.
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Payments with an existing Credit Note for overpayment cannot be canceled. The Credit Note has to be canceled first.