Checks or cheque are a type of bill of exchange and were created as a way to make payments
without the need to carry large amounts of money. Checks order a bank to pay or transfer a
specific amount of money from a person's account to the person in whose name the cheque has
Assigning a Check
Follow the steps below to assign a check for your voucher,
- Go to Navigation Panel > Expense > Check.
- Click Assign Check.
- A pop-up window will appear.
Check the voucher/s you want to assign for a check.
Click Assign Check/s.
Approving a Check
- Mark the checkbox of the direct voucher row that you want to approve.
Click Bulk Action and click Approve Level 1.
A confirmation modal will appear, click OK.
Enabling Approval for Check
Enabling approval for the checks that you have assigned will help you to validate the check
before fully assigning the check for a payment. Problems like wrong named supplier or check date can be avoided.
To do this,
- Go to the Default Settings under the Company Setup tab.
- Head to the System Settings tab and search for the setting to enable the check approval.
- Click the view icon .
A pop-up window will appear.
- Select Yes to require check approval.
Enabling check approval will also enable the digital signature and the maximum approval amount for the check. To disable
these option, click the view icon for these options and select No from the dropdown.
You may also send email to your approvers upon assigning your Check Voucher or Direct Voucher to a Check.
- Go to the Default Settings and head to the System Settings tab.
- Click the View icon .
- Select Yes to enable email approval.
Printing a Check
Mark the row of the check and click the Print button and select Print Individually.
Keep in mind that you can only print a check once.
You may change the check date once you mark the check.
Click Print All to print all of not printed checks.
Tagging the Check as Released
Once the check is printed, you can now tag the check as released to record the check to your expenses.
Mark again the row of the check.
Click the Bulk Action button and select the Tag as Released option.
Canceling a Check
Mark the check row.
Click Bulk Action and click Cancel.
A confirmation modal will appear.
Mark the checkbox if you want to recycle the Check number upon cancelling.