Check Voucher is use to pay multiple accounts payable vouchers in a single check.
Creating a Check Voucher
After creating an accounts payable voucher, you must create first a check voucher before assigning it for a check.
To create a check voucher,
- Go to Navigation Panel > Expense > Check Voucher.
- Click Add New Check Voucher.
- A pop-up form will appear.
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Fill in the required fields ( * ),
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Input the Check Date of the Check.
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Select the Bank and the Bank Account you will use.
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Select a Supplier or input Invoice No. and APV No.. Click Search APV.
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The table will then be populated. Check the AP Vouchers you will include in the check voucher.
*You can edit the amount to be paid if you want to have a partial payment.
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Click
button to view the AP Voucher details.
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Check Assign Check Voucher to Check to automatically assign a check for the selected voucher.
*this will only be displayed if the authorization for Check Voucher is disabled.
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Check Post-dated Check if check has stated a date later than the current date.
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Click Save.
Uploading a Check Voucher
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Click Upload Check Voucher.
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You will be redirected to Upload Check Voucher page.
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Choose the Bank and Bank Account where you will charged the check.
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Click Download Template to download the right format of the xls file to be uploaded.
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Click Choose file and select the file.
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Click Upload Vouchers.
Approving a Check Voucher
- Mark the checkbox of the check voucher row that you want to approve.
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Click Bulk Action and click Approve Level 1.
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A confirmation modal will appear, click OK.
Note:
Go to Company Setup > Default Settings, head to the System Preference tab to enable/disable the approval for Check Voucher.
You may also set here the number of approvals for the request to be approved.
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To reject a check voucher, check the row of the check voucher, click Bulk Action and click Reject.
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A confirmation modal will appear, click OK.
Canceling a Check Voucher
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Mark the check voucher row.
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Click Bulk Action and click Cancel.
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A confirmation modal will appear.
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Mark the checkbox if you want to recycle the Check Voucher number upon cancelling.
Other Action
- Click the cog button of a row to print the check voucher.