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Help Document

Check Voucher

Check Voucher is used to pay multiple accounts payable vouchers in a single check.


Top ↑

Creating a Check Voucher

After creating an accounts payable voucher, you must create first a check voucher before assigning it to a check.

To create a check voucher,

  • Go to Navigation Panel > Expense > Check Voucher.
  • Click Add New Check Voucher.

  • Enter the required fields ( * ).
    • Input the Check Date of the Check.
    • Select the Bank and the Bank Account you will use.
    • Select a Supplier or input Invoice No. and APV No.. Click Search APV.
    • The table will then be populated. Check the AP Vouchers you will include in the check voucher.
      *You can edit the amount to be paid if you want to have a partial payment.
    • Click button to view the AP Voucher details.
    • Check Assign Check Voucher to Check to automatically assign a check for the selected voucher.
      *this will only be displayed if the authorization for Check Voucher is disabled.
    • Check Post-dated Check if check has stated a date later than the current date.
  • Click Save.


Uploading a Check Voucher

  • Click Upload Check Voucher.
  • You will be redirected to Upload Check Voucher page.
  • Choose the Bank and Bank Account where you will charge the check.
  • Click Download Template to download the right format of the xls file to be uploaded.
  • Click Choose file and select the file.
  • Click Upload Vouchers.


Approving a Check Voucher

  • Mark the checkbox of the check voucher row that you want to approve.
  • Click Bulk Action and click Approve Level 1.
  • A confirmation modal will appear, click OK.
  • To reject a check voucher, check the row of the check voucher, click Bulk Action and click Reject.
  • A confirmation modal will appear, click OK.


Canceling a Check Voucher

To cancel a check voucher,

  • Mark the check voucher row.
  • Click Bulk Action and click Cancel.
  • A confirmation modal will appear.
  • Mark the checkbox if you want to recycle the Check Voucher number upon cancelling.
  • Click OK.


Other Action

To print a check voucher,

  • Click the cog button on the check voucher row and click Print.


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